Rental & Tracker Software in Singapore

About Rental & Tracker Software

We build rental and tracking software: live GPS and IoT tracking, geofencing, booking, KYC, and billing for businesses that rent out vehicles, bikes, or equipment. This sits on real work. We have built telemetry pipelines and firmware bridges for connected hardware, including an EV cycle's rider app and dashboard and the telemetry behind PlugEV.

What the engagement includes

• GPS and GSM tracker integration
• Device servers for Teltonika, GT06 and AIS 140 trackers
• Live map with real-time asset location
• Geofencing with entry and exit alerts
• Trip history and route playback
• Rental booking app for rider and operator
• KYC, deposits, and damage handling
• UPI and card billing (Razorpay)

Who was driving, when each vehicle falls due, and which machines need a certificate: rental tracking in Singapore

In Singapore the hire record is also a statutory record, because the Road Traffic Act puts the question of who was driving on the vehicle's owner. Section 81(8) requires a company, partnership or unincorporated body that owns a vehicle to keep a proper and accurate record of every occasion on which it lets someone drive it, and to designate at least one responsible officer to see that the record is kept. Section 81(9) sets out what goes in it: the registration number, the driver's name, address, driving licence number, local or foreign, and identity card or passport number, and the date and time or the period for which the vehicle was allocated to them, kept for at least 12 months. When a police officer or LTA asks, the owner has 14 days to name the driver, and a company cannot argue that it could not have found out unless it kept that record and the record shows nobody had the vehicle at the time. Failing to answer carries a fine of up to S$1,000 or three months' imprisonment, rising to S$2,000 or six months on a repeat, and giving false particulars carries up to S$10,000 or 12 months. Section 83 adds owner liability for the offences listed in Part 2 of the Third Schedule, which the owner escapes by naming the person in charge in a statutory declaration within 14 days of the notice, and one declaration covering several offences does not count. So the allocation table in a Singapore rental system is keyed on the vehicle and a time range rather than on the booking. A mid-hire swap closes one row and opens another, an additional driver gets a row of their own rather than a note on the agreement, and an early return shortens the period actually recorded. A query by plate and timestamp returns exactly one person, and each notice gets its own declaration. Which offences fall within section 83 is for your own counsel.

The fleet register has to know each vehicle's scheme, because in Singapore the scheme sets the inspection calendar and the inspection decides whether road tax can be renewed. A rental firm that supplies cars to ride-hail drivers registers them as chauffeured private hire cars, and since 1 January 2021 those have been inspected every year from new, where an ordinary car needs no inspection until it is three and then one every two years until it turns ten; from 1 January 2025 chauffeured private hire cars over ten years old go every six months. A newly converted car falls due between 9 and 15 months after conversion, an inspection done more than three months before the due date does not count for road tax renewal, and a failed one blocks renewal until the car passes re-inspection. Each chauffeured private hire car carries a pair of tamper-evident decals whose serial number is tagged to that vehicle number, must display them at all times, and has three calendar days to have damaged ones replaced, so the decal serial sits on the asset record beside the plate. Driving one for reward needs a Private Hire Car Driver's Vocational Licence, while someone using it for personal or social purposes needs only a valid driving licence, so the licence checked at handover depends on what the hire is for. Then there is the certificate of entitlement. A COE has to be renewed before it expires, or within a month afterwards with a late renewal fee, or the vehicle must be deregistered; a car's five-year renewal can be taken only once, renewing early forfeits the unused portion, and goods vehicles stop at a 20-year statutory lifespan. So inspection due date, road tax expiry and COE expiry are computed per vehicle, and the booking calendar refuses a hire that would run past any of them. How a particular vehicle should be registered is for LTA to confirm.

Equipment rental carries a Singapore duty with no field in a generic asset tracker. Under the Workplace Safety and Health (General Provisions) Regulations, no lifting machine or lifting appliance may be used until an authorised examiner has tested and examined it and signed a certificate stating its safe working load, the certificate has to be available for inspection, and the machine must be thoroughly examined at least once a year; lifting gear such as slings and shackles has its own annual examination. MOM's examples of what must be registered run from mobile and crawler cranes and lorry loaders to mobile elevating work platforms, mast climbing work platforms and gondolas. The duty to comply falls on the occupier of the workplace, which on a hire means your customer's site, while the owner must keep the machine properly maintained, and an occupier who uses one without a current certificate faces a fine of up to S$50,000, two years' imprisonment or both. Registration belongs to the owner, made through an authorised examiner, and MOM requires re-registration when the equipment changes hands, when the owning company's UEN changes, or when it is dismantled and re-erected at another workplace. Mobile cranes add telemetry. Those registered with MOM from 1 August 2015, and older ones retrofitted by 1 August 2018, carry a data logger that records loads reaching or exceeding 100 per cent of rated capacity, every activation of the override key on the safety limiters, load radius and boom angle, downloadable by owners and occupiers. In the system that becomes an item record holding the registration, the safe working load and the certificate with its expiry date; a checkout that will not dispatch a machine whose certificate lapses before the hire ends; the certificate travelling with the delivery order; and logger downloads filed against each hire period, so an overload is traced to the customer who had the crane rather than to the fleet. Which equipment needs registering is for your authorised examiner or MOM to confirm.

How we work with Singapore clients

Singapore is the one market we serve where the working day is simply shared. We are two and a half hours behind you and neither country moves its clocks, so our morning starts partway through yours and the whole of your afternoon is live time for both sides. That changes the shape of an engagement more than anything technical does: a call is booked for the same afternoon rather than the same week, a question raised before your lunch is answered after it, and the written-first method we run for North American clients is a courtesy here rather than a necessity. We keep the written record anyway, with a default chosen on every open decision, because it is the thing an auditor or a new hire can read later and a call is not.

Invoicing is worth stating plainly because the GST position confuses buyers on both sides. We are outside Singapore, so no GST appears on our invoice. Whether you account for it yourself is the reverse charge question, and IRAS's own guidance is that a GST-registered business making only taxable supplies is not affected, while a partially exempt one accounts for it in its own return. We quote in Singapore dollars, the figure holds for the project whatever the rupee does, and payment by bank transfer or Wise avoids the card fees a five-figure invoice does not need. The contract can sit under Singapore law with Singapore courts, and unusually among our overseas markets that clause has teeth: Singapore is a reciprocating territory under section 44A of India's Civil Procedure Code, so a judgment of the Singapore High Court can be executed in India directly rather than re-litigated.

Indicative pricing in SGD

Converted from our published Indian rates and rounded. Exchange rates move, so the figure on your quote is calculated on the day it is issued.

Questions Singapore clients ask

Rental & Tracker Software: common questions

Other markets we work in